How to create and use your email signature
- Enter your name, job title, company and the contact details you want to show.
- Pick a style and a color, and check the preview.
- Click “Copy signature”.
- Paste it into your email signature settings (in Gmail: Settings, See all settings, Signature; in Outlook: Settings, Mail, Compose and reply).
How this signature works
The signature is built with an HTML table and inline styles, the only thing email programs reliably respect. That is why it looks the same in Gmail, Outlook and Apple Mail, with no external images that could get blocked.
The phone, email and website become links: readers can tap to call you, write to you or open your site. If you prefer to paste the code into a feature that asks for HTML, use “Copy HTML code”.
Good to know
- The signature does not include logos or photos: images in emails must be hosted on a server and many programs block them. If you need a logo, add it from your email program.
- Some older email programs may show the table with small spacing differences.
- In desktop Outlook, if “Copy signature” does not paste with formatting, use “Copy HTML code” and your program's HTML signature option.
- Your details are processed in your browser and are not stored on any server.
Frequently asked questions
How do I add the signature in Gmail?
Copy the signature with the button, open Settings, See all settings, find “Signature”, create a new one and paste. Save the changes at the bottom of the page.
How do I add it in Outlook?
Copy the signature, open Settings, Mail, Compose and reply, and paste it into the signature box. In the desktop version it is under File, Options, Mail, Signatures.
Does the signature include my logo?
No. So that the email loads fast and is not blocked, this signature is text only with an accent color. You can add the logo later from your email program.
Does it work on a phone?
Yes: create the signature on your phone, copy it and paste it into the settings of the email app you use.
Is my data stored?
No. Everything happens in your browser and nothing is sent to any server.